Once configured, all Bookings administration can be done without leaving the Teams app.

There’s also a lightweight version of the Bookings app available in Teams. For virtual appointments, you can choose to automatically add Microsoft Teams meetings, completely automating your booking process. For example, use Bookings for office hours and allow students to pick between virtual or in-person appointments, or add consultations for multiple staff members in one Bookings interface.Įven better, all booked appointments automatically appear on your Outlook calendar and are easily re-assigned to other staff as needed. Once you have a Bookings space, you’ll be able to create custom appointments, letting people choose between services, staff or locations - for whatever types of appointments you need.

An example of a Microsoft Bookings interface Because Bookings works on a shared Outlook calendar, it’s easy to share appointments with a team or department and reassign appointments to another staff member. Then connect Bookings to an existing shared calendar or start a new one. The tool includes free features that other services charge a premium for, like real-time calendar updates, full integration with your Outlook calendar and appointment confirmations with email and text reminders.Īccess Microsoft Bookings through the Microsoft apps launcher, available on, SharePoint or from your homepage if you’re using the Edge browser. The Bookings app helps you quickly create a website that lets others view and schedule appointments. Need an easy way for people to sign up for office hours, appointment slots, interviews or consultations? Microsoft Bookings to the rescue! Bookings Find Microsoft Bookings in your Microsoft apps launcher To see responses for current or completed polls or set default settings for all future polls, sign in to your FindTime dashboard. If you enable the setting to automatically schedule a meeting when attendees reach a consensus, and if all respondents reply and agree unanimously on a time, you’ll receive a confirmation email, and a meeting will appear on your calendar. In the settings for the poll, you can let Outlook automatically put tentative blocks on your calendar for the times in the poll, automatically schedule a meeting when attendees reach a consensus, choose to be notified of responses and require that attendees verify their identity.Īfter you send your poll, if you’ve configured your poll settings to be notified of responses, you’ll receive an email when people complete their votes. Next, you’ll see why FindTime really shines. This way you’ll be able to quickly narrow down the number of slots you pick. You’ll then use a day and time picker to choose options for your meeting poll, all while seeing availability for your attendees.

The icon may be displayed on your toolbar with other add-ons, hidden under a three dots menu or displayed at the bottom of the draft window on Outlook for the web. Settings for FindTime reflect premium features

You can also invite attendees who don’t have addresses. To use FindTime, start a draft email and enter your required attendees in the to line and cc any optional attendees. You’ve probably answered a meeting poll in the past, but did you know there’s one integrated with Outlook? And that it has extra features, like automatically scheduling your meeting? Microsoft FindTime is an add-on that is automatically added to your Outlook account at UNC-Chapel Hill. FindTime: availability polling with advanced featuresīookings: appointment slots and office hours made easyĬreate an appointment from an email: no more copying and pasting FindTime Microsoft FindTime iconįinding a time to meet that works for everyone is always a challenge.

Appointment scheduler outlook